Capital City Yacht Club – “The Fun Club”
Meeting Minutes
January 31, 2002
Meeting Location: Amador Systems International
6701 Power Inn Road
Sacramento, CA
Officers Present: Dale Hepfner, Commodore
Paul Hairell, Vice Commodore
Randy Holliday, Port Captain
Dan Austin, Rear Captain
Robert Hepfner, Fleet Captain
Tom Keller, Past Commodore
Danan Myers, Secretary
Linda Bunyan, Measurer (by proxy, thanks Tim)
Sherry Junker, Treasurer
Don Slivka, PICYA Delegate
Sean Munoz, Board Member
Not Present: Ron Nycum, Board Member
Buzz Howard, Board Member
Dale prefaced the meeting with a comment about following Robert’s Rules of Order. Also, all spouses of board members need to keep conversations down.
Meeting Minutes will be going out bye-mail for officers and board members.
To have total communication between all members, the meeting minutes will be posted on the web site.
Sean will post on the web site.
Note in newsletter that they are on-line if you do not have access to Internet, you can request a copy from secretary or any board member.
Band and caterer is booked.
Finalize the count by Friday.
So far we have planned for 140 but doing for 150 just in case.
Decorating committee headed by Paul – budget
Buy lunch out of decorating funds.
Margie is decorating.
Danan will make name badges.
Greeters will be Danan, Bobby C, Tim, and Linda.
Do list by boat names to make it easier to locate them.
Make nameplates to reserve places at the table with CCYC label
Linda will blow the roster up to poster size and post. We will encourage members to check the roster for changes in personal information.
Sean and Danan will take pictures.
Sean wants to get pictures of every couple for the web site so that when you click on the roster on line their picture comes up.
The caterer is Bill and Wayne’s Excellent catering.
Rolls, fruit, red cabbage salad, green salad, cheddar garlic potatoes, chicken Caribbean, prime rib, artichoke hearts, zucchini and yellow squash, chocolate raspberry cheesecake, gourmet coffee
Raffle prizes are coming in – great prizes, Dan will bring tickets.
Trish is making little party favors.
We need to send $350 to SYC for the use of their facility.
6218.73 balances
Make a check for $200 to reserve Rio Vista.
Don is going to meeting on 2/4.
He recommends we cut a check for RBOC. We are supposed to pay $10 for each boat in our club. That money comes from
$5 from members – voluntary
$5 from club
Don can’t make it in March so Dale will go.
We will send $600 minimum check for now and send in the rest at the end of the year.
We had a discussion about needing to add RBOC to the application.
RBOC watches out for legislation that is going to screw boaters.
Maybe we need to change renewal to $80 with breakdown of $75 renewal and $5 to RBOC with explanation of what RBOC does.
Sean proposing that we raise dues to cover costs move to future officers meeting before it goes to an all hands meeting
There was much discussion about how we can keep negativism off the web site.
Tom is worried about new members wanting to opt out because of bickering.
Dale wants to put a moderator on the site.
Bob says it should be brought up at an all hands meeting.
The problem is, nobody has responded to the membership.
What if we take discussions things off have members write to the officers instead so that everyone can’t see it?
Bob keeps reminding us that this is the fun club.
Board meeting, etc continue what we are doing and have fun.
Don shared the history of club. At the beginning the club didn’t have enough participation for officers and members to vote face to face.
The by-laws say that there will be a meeting every month.
Don says Eric Knudson put the by-laws together. He will contact Eric.
We can change the by-laws. Then Don submits the amendments to PICYA.
We need to separate the voting section in the by-laws.
Jobs are internal, not part of the by-laws.
Dale-- We need to give memberships something that is decent so Dale suggest cleaning up language.
Don thinks we need to appoint a committee to read and clean-up by-laws, clean them up bring to a meeting and vote on it
Dan, Bob, Don, Paul, Tom volunteered to be on the committee. And 2 from general membership – Mike G
There is going to be a committee formed to open up the by-laws and we are taking volunteers from the membership to sit on the committee. Who is interested in being on the committee?
We will draw names to fill the slots from members.
4 officers and 3 members or 3 officers and 4 members will form the committee.
Put something up at kick-off party, on web site, via e-mail or just announce it at kick-off party.
Motion to invite members onto committee
Sean motions that take a vote that we vote how many officers on committee
Randy a majority from board because we know duties 4 officers and 3 members
It still has to go in front of membership for a vote.
Final notification of who will be on the committee
30 days from now
We will notify the membership at kick-off party and in the newsletter.
When March 21st (Thursday)
Time 7:00 PM
Where Denny’s
West Marine? All day until closing
Tommy will call West Marine
6:30PM at Denny’s before general membership meeting
Agenda for all-hands
Officers
Role-call
Reports from officers
New business
Dale will send Robert’s rules for newsletter.
Follow-up meeting at Chili cook-off on B- dock
12:00 for meeting
2:00 for Chili Cook-off
Mary will make the flyer and e-mail to me by 2/18
Bobby C
Suggesting that we book it at end of year
Danan says to book it in June for next June
Bobby C will book it for next year this June
Traditions are nice; book it for second weekend in June (Sean)
Don
Draft business plan what they are going to do to revise the marina
Redo south basin
Add other buildings
Up fees
Mail out plans to council first
Proposed fee increase
Bob
There is a concern of putting out deposits and not having any members go.
It was suggested to plan for about 8 boats.
Just jump on the bandwagon and arrange it.
Tom says plan it where you want to go.
Put in that we are going the 2nd week of October.
Meeting adjourned at 9:30.